2014001 Clarification and Enhancement on Purchase Responsibility and Policy
All Own Managed Hotels,
To clarify the purchase responsibilities and SOPs, also ensure that policies will be implemented effectively, it's hereby announced that the following requests must be fully executed.
ResponsibilityHotel GM
Hotel GM takes full and final responsibility on hotel purchase process, and ensure that all related SOPs and P&Ps are completely implemented and followed.
Using Department 1
Propose a purchase request which must be specific and comply with policies, including supplies name, brand, size, quantity, other detailed information, etc.
2 MC
If no code or name of supplies to be purchased in MC, Purchasing Dept. is responsible to add them and the general supplies name need be added as well for each item list, such as pork, beef, apple, seafood, etc.
3MCPR
Submit purchase request (PR) via material control (MC) system and follow up the entire approval procedure.
4 AB
There are at least 2 persons (AB Position) appointed in paper authorization to handle supplies checkup and receiving, ensure they will be on site in time (holidays included).
5MC PR
The written PR form only applies to the pre-opening hotel to use before MC gets ready.
PO
Purchasing Dept. is responsible to deal with purchase and inform the supplier for supplies delivery according to the approved purchase order (PO). No purchase will be accepted if PO fails to meet the policies.
The supplies will be accepted by the receiver of Finance Dept. according to the approved PO, any supply unlisted on the PO will be refused.
Hotel MOD will replace to cooperate with Using Depts. and supplier for supplies checkup and receiving at the designated location when no receiver on duty during holidays. The whole process must be monitored and in strict accordance with policies. MOD should keep all documents on file and hand over to receiver on the next working day.
Responsibility of Checkup and Acceptance
Using Dept. is responsible for quality checkup while Finance Dept. receiver is responsible for number counting.
Urgent Purchase Only applies to the items as below, 1Food and Beverage 2
Necessary Supplies used for maintenance or other emergency situation in case the more loss caused.Non-predictable guest's requirement
Urgent Purchase Request。